Research, Innovation & Impact

F&A rates

One of the following negotiated or calculated rates must be used for all projects unless either:

1. The sponsor (excluding commercial/industry) has a published policy statement applying to all awards that specifically limits F&A costs, or

2. A Request for University Contribution of F&A (F&A Waiver) has been approved by the Senior Vice Chancellor for Research or their designee.

For policy, refer to the UM System Policy (27025), MU OSPA Sponsored Programs Procedure Guide (SPPG) and the F&A/Fringe Benefit Rate Agreement. 

Federally Negotiated Rates FY22-FY24

Applicable on grants, contracts and other agreements for sponsored activity including research, instruction, service or other activity.

Clinical Trial Rates FY21-FY24

Commercial or Industry Funded Clinical Trials rates are an exception to the University's federally negotiated rates. Federally funded Clinical Trials are subject to federally negotiated rates.

Industry-Sponsored Project Rates FY22-FY24

Applicable to Commercial or Industry funds when the University retains IP rights.

Industry-Sponsored Project Rates FY22-FY24

Applicable to Commercial or Industry funds when the University waives IP rights². Rates are calculated at the federally negotiated rates plus 5%.

[If a research project with a budget period begins within the 2021 fiscal year, ending 6/30/21, the F&A rate of 55% will apply for that entire budget period. For any subsequent budget periods the F&A rate of 56.5% will apply.]

*Modified total direct costs (MTDC) are total direct costs (TDC) minus:

• All capital expenditures (buildings, significant renovations, etc.).

• Individual items of equipment with a single unit value of $5,000 or greater and an estimated useful life of more than one year.

• The portion of each individual sub-award (subcontract) in excess of $25,000.

• All hospitalization and other fees (patient care costs) associated with patient care, whether the services are obtained from an owned, related, or third-party hospital or other medical facility.

• All rental/maintenance of off-site activities (space).

• All student support costs (e.g., student aid, stipends, dependency allowances, scholarships, fellowships).

• Animal care costs paid as a per diem based on Office of Animal Resources (OAR) rate.

• Participant support costs (in connection with conferences or training projects only see SPPG topic).

[Note: When an F&A rate lower than negotiated rate is used, the rate will be applied to TDC rather than MTDC.] 

¹On-Campus vs. Off-Campus rates: MU maintains a policy of on- and off-campus classification for the purpose of applying the appropriate F&A rate. Refer to F&A Cost Recovery in the SPPG (Sponsored Programs Procedure Guide) for definitions and guidance concerning projects conducted partially off campus. 

²Waived intellectual property rights for industry-sponsored activities: Principal Investigator, MU campus and UM System level approvals (see Intellectual Property,  F&A Cost Recovery and  UM System Policy (27025).

 UM System F&A/Fringe Benefit Rate Agreement

*Projections use 3% inflation rate for budgeting purposes.

**Beginning in FY20, for all University grant funds, the federally negotiated rate and the FICA tax will be charged with no differentiation as to college/school/business unit or source of funds - use MU and UM System rates listed above for all grants. As per Section II of the rate agreement, FICA is specifically identified to each employee and charged individually.  The ≥ 75% FTE Fringe Benefit Rates listed here are inclusive of FICA (7.65%) for budgeting calculations. Reference: UM F&A/Fringe Benefit Rate Agreement page. 

Rates are provided here as a resource for budget development. Please use in combination with your department policy and practice, graduate school policy and in conjunction with the sponsoring agency regulations and policies related to allowability on grants. 

Budget Notes: An updated tuition model is expected in 2023.  It is recommended that a grant proposal budget include the per credit hour tuition plus the applicable course fees to represent accurate anticipated costs. All graduate students admitted to start the Summer of 2022 or later on an  assistantship must be equal to a .50 FTE (if a .25 FTE, must have a second .25 FTE to qualify for GSTSP). More information can be found on the Graduate School's Assistantships webpage.

Graduate Student Tuition Support Program (GSTSP) Rates

¹ Not including fees for student activity, information technology, student health, recreation facility or supplemental course fees
² Based on 18 credit hours per academic year per student (9 in fall semester and 9 in spring semester)
³ Based on 5 credit hours per student for summer session only 
⁴ Based on 23 credit hours per year per student (9 in fall semester, 9 in spring semester and 5 in summer session)
⁵ The resident tuition is charged back to grants. (Note: Tuition charged back to Training grants may be treated differently, please check with OSPA as needed when preparing your budget.)
⁶ For Law, Med and Vet Med students the tuition may be different from those listed here.  

Source: MU Cashiers Office, Tuition Rates

2022-2023 Academic Year Fees

Institutional Minimum Graduate Research and Teaching Assistant Stipends per Academic Year (AY)

Grant budgets prepared should include the University discipline appropriate stipend which must be at least the Institutional minimum stipend amount listed below equal to the effort charged to the grant. Units should budget for increased annual stipend support that aligns with the merit increase pool for faculty and staff.

Effective Summer 2022, graduate students must have an assistantship equal to .50 FTE. All graduate students hired into a qualifying title are to be paid the 9-month stipend over 10 months (Aug. 1-May 31). If per semester, Fall semester is Aug. 1-Dec. 31 and Spring semester is Jan. 1-May 31. Summer provided as monthly rate to allow flexibility for either two or three months, as appropriate.

Graduate Student Medical Insurance Subsidy for 2022-2023 (Aug. 15, 2022-Aug. 14, 2023)

Post Doc FICA Exemption: All post-doctoral students receiving a National Research Service Award (NRSA) fellowship are exempt from FICA. Upon notice of award, Departments should contact OSPA to request verification. OSPA will review and respond; if approved, the email approval should be forwarded to Human Resources in order for the individual to be set up for exception designation.

An annual adjustment for budgeting projections of 10% may be used for Medical Insurance and 3% for Tuition, Fees and Stipends.

Office of Naval Research, Chicago Branch
230 South Dearborn, Room 380
Chicago, IL 60604-1595

Main Office: (312) 886-5423

Chicago@onr.navy.mil

UIC: N62880

By federal law, for any Department of Health and Human Services (DHHS) awards, including but not limited to National Institutes of Health (NIH) awards, the University cannot charge salary above designated limitations (“salary cap”), including in subawards. Additional information and salary cap amounts can be found in the Sponsored Programs Procedure Guide (SPPG) under DHHS Salary Cap.

Employee Travel by Automobile

Reimbursed at $0.55 cents per mile, effective July, 2022.
References: Mileage Reimbursement Rates: UM System Policy 22602, State of Missouri Division of Accounting, Mileage

Meal Allowances

In-State. For overnight travel within the State of Missouri, meals will be reimbursed on a per diem basis of $54.00 per day.
Reference: UM System Per Diem Information

Domestic Trips outside the State of Missouri 

For overnight travel within the United States (other than Missouri) and the District of Columbia, meals will be reimbursed on a per diem basis according to Missouri to Contiguous United States (CONUS) rates for Local Meals published by the Governmental Services Administration for the travel destination. Specific rates by location. 

Foreign 

For travel outside the United States and the District of Columbia, reimbursement is allowed at a per diem rate prescribed by the U.S. Department of Defense “Per Diem, Travel and Transportation Allowance Committee.” Specific rates by location.
Reference: UM System Policy 22603