The Office of Animal Resources (OAR) is required to recover the costs associated with the procurement, care and support of research animals. Investigators are billed on a monthly basis for those expenses.* Bills are available at the end of each month or shortly thereafter. OAR will charge the MoCode that was provided on the original animal order form. Authorization covers animal purchase, animal housing per diem and associated service charges. The MoCode provided will be charged for all costs unless a change is authorized in writing.
All expenses attributable to the purchase of animals, direct animal care and other support are re-charged to investigators as per diem or direct bill expenses. Per diem costs are computed based on direct costs for caring for animals (personnel time, supplies, food, bedding, etc.). Other costs for support (general facility cleaning, cage washing and administrative costs) are divided among the cost centers, and are also part of the computed per diem rates. Per diem rates are reviewed regularly to determine their accuracy and will be adjusted annually if warranted. Determination of per diem charges is in accordance with Section B of 2 CFR 200 of Office of Management and Budget (OMB) guidelines for Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. OAR also uses the publication “ Cost Analysis and Rate Setting Manual for Animal Research Facilities ” as a practice guideline for establishing per diem rates.
Veterinary care and health monitoring are partially subsidized by the Office of Research. Regulatory activities are not part of per diem.
*Billing typically occurs on the last Friday of every month. MoCode changes should be submitted at least five business days prior to the billing period end. At the beginning of each fiscal year, or upon providing a new MoCode for animal purchases or housing per diem, fiscal officers should make certain that budget is established for such expenses. Investigators should review OAR invoices monthly for accuracy. Billing corrections will not be made beyond 60 days past the billing end date and will not cross fiscal years.
For grant writing & study planning purposes, please anticipate an annual increase of approximately 4%.
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